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ARCHIVING
CALDWELL, Tracey. Libraries take a role in archives. Information world
review, September, 2004. pp.18-19.
Are academic and research librarians facing a future where their energies
and resources are diverted to the creation of institutional repositories
and self-archiving efforts on the part of their users?
BPM
Mining without seams. DMmagazine, pp.20-2.
Robert Horne plc has been able to perfect business process management
without investing in expensive new technology by combining and mining
totally separate databases to produce seamless reports.
WHITTLE, Sally. A model of efficiency. Computer weekly,
31 August, 2004. p.
Business process management can not only help automate everyday tasks
but any changes to the infrastructure of the system can be done without
IT’s involvement.
COMPLIANCE
BURTON, Graeme. Compliance conundrum. M-iD, October,
2004. pp.32-6.
Warnings that a European Sarbanes-Oxley Act is just around the corner
may have a profound effect on information management practices.
Kahn, Randolph A. and BLAIR, Barclay T. The Sarbanes-Oxley
Act: understanding the implications for information and records management.
RMS bulletin, October, 2004. pp.7-11.
Although a US Act, Sarbanes-Oxley has far-reaching implications in the
UK. At the centre of this new governance model are company records. Failing
to manage them properly can have devastating consequences. Covers record-keeping
obligations, internal controls, destruction and alteration of records
and the role of IT in records management compliance.
CONTENT MANAGEMENT
BURTON, Graeme. Making waves. M-iD, October,
2004. p.13.
Oracle is about to unleash the product codenamed Tsunami, its belated
entry into enterprise content management. Some might say, “About
time” for many information managers tackling corporate compliance
this is long overdue.
SAY, Mark. One source, several channels. Government
computing, October, 2004. pp.17-25.
Feature of several short articles on content management: preparing content
for more than one publishing medium; rebuilding Stockport Metropolitian
Borough Council’s website; how Salford City Council is aiming for
a wide audience with its website; upgrading content for a new lease of
life at NESTA and a look at how the DTI is aiming to provide networking
for research communities through a portal programme.
TWENTYMAN, Jessica. Taking stock. M-iD, September,
2004. pp.47-9.
A prerequisite to a successful ECM project is knowing precisely what content
a company uses and where it is stored. Looks at content attributes, managing
content and content audit databases.
TWENTYMAN, Jessica. Taking stock. M-iD, October,
2004. pp.27-9.
Many companies are finding that traditional enterprise content management
products fall short when it comes to managing product information.
DATA CAPTURE
Bringing data capture back onshore. DMmagazine,
July/August, 2004. pp.14-15.
Case study of how leading service bureau HMSL has been able to reduce
the turnaround time on processing invoices for its customers while at
the same time saving money and increasing accuracy.
DIGITISATION
NICOLLE, Lindsay. Memorial to lost lives. Information
world review, October, 2004. pp.20-1.
Decaying records from a World War II concentration camp have been brought
back to life using advanced pattern recognition and image analysis techniques
pioneered by a team at the University of Liverpool.
DOCUMENT CAPTURE
PANCUCCI, Dom. What’s up dox? Information world
review, November, 2004. pp.33-4.
Capturing data from various document formats and making good use of it
across an organisation is the task of document capture and management
software. For companies looking to automate this process, unique solutions
need to be worked out.
DOCUMENT MANAGEMENT
FORDHAM, Eric. Work in progress kept secure in the box.
Business equipment digest, October, 2004. p.28.
An entry-level document management system that is no bigger than a DVD
player but can provide document archiving and sharing resources, the Toshiba
e-Studio KS-1000 is said to be an ideal first step for a small business
to get into electronic document management, interfacing with multifunction
devices for scan, print and send facilities.
JONES, Phil. Acrobatics. Information age, October,
2004. pp.37-40.
Fames as the home of PDFs, PostScript, PageMaker and PhotoShop, Adobe
has set its sights on the enterprise software premier league but will
the ‘intelligent document’ take it there?
DOCUMENT PROCESSING
FORDHAM, Eric. Preference for paper in the law reform
process. Business equipment digest, September, 2004. p.29.
The task of law reform is a major part of the Law Commission remit and
while many legal practices had adopted advanced technology, when it comes
to producing documents for consultation, print on paper with space for
annotation and opinion is still the preference.
E-GOVERNMENT
Special report: Whitehall review. Computing, 21
October, 2004. pp.43-60.
Feature of several articles looking at why technology is more important
than ever to public sector policy. Covers IT at Defra and OGC, ‘joined
up’ government, online services, NHS and benefits to the public.
E-MAIL
ASPINALL, David. Controlling the e-mail mountain? Part
1: What’s the problem? The green sheet, September/October,
2004. pp.6-7.
Looks at some of the problems created by the increasing use of e-mail.
It is a victim of its own success but because it is so new there is no
business tradition of how to handle it.
HOLT, Maxine. Warning: e-mail may be used in evidence.
Computer weekly, 16 November, 2004. p.34.
Don’t wait for a lawsuit before you resolve the issue of storing
and retrieving e-mails. There are many business benefits to implementing
an e-mail retention policy.
JEFFREY-COOK, Richard. E-mail management. RMS bulletin,
August, 2004. pp.7-8.
Considers the challenge of managing e-mails and asks what the threats
are. The first step is an e-mail policy to determine how e-mails should
be managed. E-mail management is a critical part of better information
control.
WILLIAMS, Ian. E-mail solutions: improving system management
and legal compliance. RMS bulletin, August, 2004. pp.3-5.
Organisations that choose an unstructured approach to e-mail retention
face an expensive future. Those investing in intelligent e-mail management
practices will gain advantage through cost reduction and maximising the
value of unstructured data and attachments to the organisation.
FoI
COLE, Morgan. Balancing freedom of information and security.
RMS bulletin, October, 2004. p.13.
The FoI Act 2000 requires public bodies to make certain categories of
information available to the public via a publication scheme and in response
to individual requests. Experience abroad shows that most requests come
from the media and pressure groups. Failure to guards information security
could lead to breaches of the Act, financial penalties and damage to your
reputation.
Freedom of Information update from The National Archives.
RMS bulletin, October, 2004. p.15.
Looks at deposited private archives, use by archive offices of exempted
records and uncatalogued archives.
Freeing up information in local government: Preparing
for the Freedom of Information Act. RMS bulletin, October, 2004.
pp.3-6.
Looks at he FoI Act, Code of practice and IT and the FoI. Asks what should
the government do now, what the programme is for FoI, recognising the
situation and meeting objectives. Gives a list of FoI resoucres.
FREEMAN, Olivia. Freedom of Information Act: Part 1 –
The reasons behind it. Managing information, September, 2004.
pp.40-3.
Considers the history and development of the FoI Act plus a brief review
of the sections of the Act.
FREEMAN, Olivia. Freedom of Information Act: Part 2 –
Implementation. Managing information, October, 2004. pp.42-6.
A review of some FoI initiatives from an information management perspective.
What is local and national government doing to develop effective, environmentally
friendly, sustainable, cost-effective transport polices? Questions could
be asked under the new FoI Act.
SAY, Mark. Management for the FoI. Government computing,
November, 2004.
The Freedom of Information Act is demanding that public sector bodies
think carefully about their information management strategies. This short
article looks at some views of the implications of FoI in local government.
MICROFILM
VARENDORF, Laurie. Microfilm: the stuff of comics, or
real day-to-day business activity? The green sheet, September/October,
2004. p.19.
Takes a brief look at the state of microfilming in Australia with particular
reference to the 2001 census.
RECORDS MANAGEMENT
BEDFORD, Stephen. Records security: access schedules?
RMS bulletin, August, 2004. pp.35-6 & 38.
There are two basic records management issues: disposal and security.
Although most organisations have a well-thought out disposal policy, there
is often no equivalent for internal access to information. And there must
be.
BLURTON, Richard. Taming ferocious files. RMS bulletin,
August, 2004. pp.27-8.
As the sophistication of records management reduces, the closer a modern
chaotic office environment comes. Little corporate governance and minimum
official legislation is perfect for sloppy records management. Once a
file is lost or misplaced, the consequences can be devastating.
GUTHRIE, Mark. The paperless office? RMS bulletin,
August, 2004. p.33.
For those dreaming of the paperless office—dream on! It isn’t
here yet and looks unlikely to arrive within the foreseeable future despite
the take-up of electronic document and records management.
FINNEY, Sally. Ignore records management at your peril!
RMS bulletin, August, 2004. pp.31-2.
Gives useful tips and explains the many benefits of having a systematic
approach to managing records. Outlines the five-stage lifecycle of records.
MILNER, Lawrence. Record retention and data protection.
RMS bulletin, October, 2004. pp.29-30.
Covers the all-pervasive data protection law which often appears to conflict
with operational requirements, Also looks at an approach to records retention:
what need or need not be retained and if retained, for how long? What
are the legal considerations and what are purely commercial requirements?
STANDARDS
E-government metadata standard: document subject metadata
tagging using the government category list. RMS bulletin, October,
2004. pp.21-2.
Looks at the mandate itself, the e-GMF (electronic Government Metadata
Framework) deadlines and help from central government. Also defines metadata
and subject metadata and explores manual and automatic subject tagging.
STORAGE
Armed for action. Storage magazine, September/October,
2004. pp.54-5.
British armed forces are reaping the benefits of the world’s first
data storage system based on Sony’s S-AIT WORM technology.
Special report: storage. Computer weekly, 5 October,
2004. pp.43-56.
Feature of several articles devoted to making the most of data storage
technology. Looks at the hardware and software problems posed by storage
needs and the most creative solutions for dealing with them.
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