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ARCHIVING
BURTON, Graeme. Standard practice. MiD, March, 2005. pp.26-30.
The National Archives’ decision to back MoReq will be lamented by
many but will the move to MoReq make them happy?
MOORE, Fred. Managing the infinite archive. The green
sheet, February, 2005. pp.18-19.
Looks briefly at various storage media: magnetic tape, optical, WORM and
the last ditch data recover—a return to old-fashioned microfilm,
perhaps?
BPM
LAWRENCE, Andrew. The assimilation of BPM. Information
age Business Briefing No.49. April, 2005. pp.B10-11.
Business process management is a powerful technology—too powerful
for the giants of the IT industry to leave to its early champions.
COMPLIANCE
ANTHONY, Mike. Compliance can help. Computer weekly,
5 April, 2005. p.25.
Increasing regulatory requirements should not be seen simply as a business
burden. Organised and implemented policies can deliver business benefits.
BERRY, TOM. IT systems will be key to coping with compliance.
Computing, 10 March, 2005. p.25
Looks at preparing for compliance where failure can be measured not only
in pounds and pence but also in jail sentences.
COMPTON, Jason. Compliance: businesses will have to pull
their SOX up. Computing, 31 March 2005. pp.12-13 (special
feature)
The US Sarbanes-Oxley Act is set to shake up corporate governance worldwide
and UK firms are in the firing line.
DAVIS, Mike. Compliance can give a competitive advantage.
Computing, 10 March, 2005. p.28.
Businesses need to have good processes and systems to adhere to legislation.
Compliance is not just about complying with the law, it’s about
running a better business. If a business is run well with good processes
and tight systems, compliance comes naturally.
JENKINS, Tom. Compliance: a good thing. DMmagazine,
March/April, 2005. pp.18-19.
Examines the ways in which responding to regulatory changes can provide
a foundation for growth as well as protection from risk.
MILES, Doug. Compliance: what do we need to do? The
green sheet, April, 2005. pp.20-1.
Emphasises the need to understand compliance requirements and make them
part of the business processes, to not regard compliance as a cost and
to leverage the power of technology. Any solution, though, must be based
on good policies.
WATSON, James and SAMUELS, Mark. Stay up-to-date as regulatory
burden grows. Computing, 10 March, 2005. pp.26-7.
Over the past few years, the US and Europe have dramatically increased
the volume of legislation affecting UK business. Looks at just some of
the key acts, regulations and directives you need to know about and gives
useful, brief notes about each one.
DOCUMENT MANAGEMENT
BUCKLEY, Rob. Golden retrieval. MiD, March, 2005.
pp.32-4.
Developing a dependable document retention, retrieval and destruction
n strategy demands a measured, step-by-step approach.
HALESTROP, Jon. Is information the DNA of the modern business
world? Managing information, April, 2005. pp.48-52.
Many claims are made about the importance of information in today’s
business environment; this article looks at some of the issues in the
information management debate including electronic document management.
NIXON, Tim. EDM – bringing the debate to the table.
The green sheet, April, 2005. pp.16-17.
Discussion with Peter Smith, CEO of EDM Group, about the Group’s
strategic vision for growth and development in its mission to progress
innovative ways of affordable and efficient electronic document management
in these days of compliance and strict legislation.
PEARCE, Steven. Risky business. DMmagazine, January/February,
2005. pp.20-4.
The need for companies to implement comprehensive enterprise-wide document
management systems has become more important over the last couple of years.
But does increasing legislation offer business an opportunity to implement
effective governance strategies?
Regaining control. DMmagazine, January/February,
2005. pp.12 & 14.
Construction and engineering industry specialist Lorien has been huge
efficiency gains and cost savings from implementing a document management
system for timesheet and project management.
E-GOVERNMENT
MATHIESON, S.A. Riding the data storm. Government
computing, April, 2005. pp.22-3
Reservations over data sharing are an impediment to the progress of joined-up
government. Examines these and the efforts of the EU to lay down a Europe-wide
infrastructure and how social care organisations have dealt with some
of the issues.
FOI
AYLWARD, Peter. A matter of public knowledge. DMmagazine,
January/February, 2005. pp.26-7.
The Freedom of Information Act which became law on 1 January 2005, enshrines
the public’s right of access to information held by public authorities
across the country. Discusses some of the key issues.
LAPPIN, James. Making contentious disclosure decisions
in the early days of the FoI regime. RMS Bulletin, No.124, February,
2005. pp.5-7.
Public authorities will feel the change brought on by the Freedom of Information
Act most strongly when they receive requests for information that people
within the authority, or external stakeholders, would rather they did
not disclose.
MALONEY, Liz. Finders keepers? DMmagazine, January/February,
2005. pp.30-1.
Discusses the dilemma facing every organisation: to keep or not to keep
data? There is particular reference to the Freedom of Information Act.
SIMMONS, Andrea. FOI has arrived with a whimper, not a
shout. RMS Bulletin, No.124, February, 2005. pp.3-4.
Personal look at what has been done (or not) to comply with the Freedom
of Information Act.
TYLER, David. Local knowledge. DMmagazine, March/April,
2005. pp.8-9.
Interview with Tony Burton of IDOX Information Services whose early research
into the FOI Act paints a reassuringly positive picture among local authorities.
INTERNET
EVERETT, Cath. What will happen when the internet can’t
cope? Computing, 7 April, 2005. p.29.
Looks at planned initiatives to boost the infrastructure of the web when
user traffic and application requirements push it to overload.
MULTIFUNCTION MACHINES
FORDHAM, Eric. Is smart really up to business functionality?
Business equipment digest, March, 2005. pp.27-30.
Seeking the smartest multifunction device on the market may not result
in providing the best solution but smart devices have changed the way
the office works and buyers need to make careful choices.
PORTALS
TWENTYMAN, Jessica. Process central. Information age,
March, 2005. pp.35-8.
Once viewed as little more than an information aggravation point, portals
are now emerging as the launch pad for business processes.
RECORDS MANAGEMENT
BATER, Bob. Records management for the masses. RMS
Bulletin, No.124, February, 2005. pp.27-9.
Requirements for compliance with responsible information management practices
are tightening their grip on all types of organisations. Tracking transactional
information is particularly important so that businesses can be (and be
seen to) run properly.
BOWEN, David V. and JOHNSTON, Gary. Customised or commercial
off-the-shelf software? RMS Bulletin, No.124, February, 2005.
pp.23-5.
Looks at the costs and benefits of customising your EDMS. Simple modules
that give functionality can be provided at a reasonable price and can
be a cost-effective way of meeting organisational needs and improving
user acceptance.
CLARKE, Sue. Developing a model for implementing DRM is
essential. Managing information, March, 2005. pp.41-6.
Implementing a document and records management (DRM) solution can have
serious repercussions for the organisation if it does not get it right.
Looks at the Butler Group’s DRM implementation model.
FITZGERALD, Kevin. Creating ‘trusted systems’
helps preserve records. The green sheet, April, 2005. pp.18-19.
The State of California stipulates that state and local governments must
protect public records by using ‘trusted systems’. But what
exactly are these? California leads the way with a system that can be
applicable to any vital records programme.
KIBBY, Peter. Benefits realisation in electronic records
management. RMS Bulletin, No.124, February, 2005. p.39.
The effects of poor benefits justification include both potential under-funding
of a project and low levels of interest and commitment from senior management—both
of which can be disastrous for projects.
MORELLI, Jeff. Business classification schemes: issues
and options. RMS Bulletin, No.124, February, 2005. pp.15-21.
Looks at the growth in the number of organisations attempting to develop
Business Classification Schemes which are crucial to electronic records
and document management. However, it is to be hoped that EDRMS suppliers
will tune their products to current standards of good practice.
VARENDORFF, Laurie. ‘Trojan Horse’ programs.
The green sheet, February, 2005. pp.17.
Brief look at the development by Microsoft and IBM of rights management
software which gives e-mail authors control over their electronic messages
even to the point that e-mails will erase themselves. Is this the records
and archives management Armageddon?
SCANNERS
RICHARDS, Matthew. Flatbed scanners. Broadband and
Internet Advisor, June, 2005. pp.100-3.
Tests five budget-conscious flatbed scanners and rates them on reflective
quality, transparency quality, speed and ease of use.
STORAGE
BECKETT, Helen. What to do when back-ups break down. Computer
weekly, 12 April, 2005. pp.22 & 24.
Everyone knows how important back-ups are but few understand the problems
of restoring data or how important it is to test your procedure before
a crisis occurs.
Information lifecycle imperative. Information age
Business Briefing No.48, 2005.
Managing data for optimal business value: purchasing and implementing
data storage, applying ILM architecture by matching data to storage options,
how ILM can help with data protection, e-mail archiving, software tools
for ILM, how ILM can reduce storage costs, tackle data volumes and boost
compliance efforts, case studies and resources.
KLEEMAN, Karry. Storage plus content management: the safe
combination. DMmagazine, March/April, 2005. pp.30-2.
Discusses the implications of changing storage needs for content management
in the light of recent regulatory changes.
MORGAN, Gareth. The next data deluge. Information
age, February, 2005. pp.37-40.
What strategies are organisations pursing to prepare for even more demanding
requirements for data storage?
MULLON, Paul. Media matters: microfilm outperforms disk
archives. RMS Bulletin, No.124, February, 2005. p.33.
Examines the digital storage options available and comes to the surprising
conclusion that microfilm is alive and well!
WALL, Brian. Building an ILM future. Storage,
March, 2005. pp.10-14.
Increasing statutory obligations relating to data retention and availability
are putting huge pressures on business everywhere. Never was an Information
Lifecycle Management strategy more needed.
WALL, Brian. Law and order. Storage, March, 2005.
pp.20-4.
This year saw several new laws governing compliance. Public authorities
are reeling under the onslaught and will probably do so for the foreseeable
future. As government bodies try to make sense and bring order to their
now wider obligations, what are the implications for long-term storage?
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